BI Pixie Workload in Microsoft Fabric
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Account

The Account view gives you visibility into your BI Pixie subscription, plan usage, and session policy. Account-level information is shown in the Account view of the BI Pixie item. Account is visible to all workspace members, including admins; the SAS Token shown on this view is scoped to the license you are assigned to (admins see the default license's Token).

Identity, sign-in, and data residency are all handled by Microsoft Fabric. Your Entra ID identity comes from Fabric, and telemetry is stored in your Fabric capacity's region via OneLake (see OneLake Integration). The one thing you manage on this page is the dashboard data source SAS Token. See Dashboard Data Source for details.

Account Info

Account Info displays your name and email (from your Microsoft Entra ID identity), and the subscription that is currently entitling this BI Pixie item. On Enterprise with multiple licenses, the license assigned to you is also shown.

If a payment has failed (past-due status), an additional row appears with a link to Update payment method. For subscriptions billed through Azure Marketplace, this link is replaced with Check Azure Billing, which opens the Azure portal where you can manage the SaaS subscription.

Screenshot: Account view in the BI Pixie item showing subscription summary and Plan & Usage.

Plan and Usage

The Plan & Usage section shows your current subscription and resource consumption.

Subscription Information

Displays your subscription tier (for example, "Pro"), the start date, and the renewal or expiry date. To upgrade, downgrade, or change billing details, open the BI Pixie subscription portal. For full details on tiers, see Licenses.

License Utilization

Two metrics with progress bars:

  • Reports with Pixies — The number of tracked reports out of your subscription's report quota.
  • Billed Sessions — Your session count within the rolling 30-day window, out of your session quota. An info icon opens an explainer describing how billed sessions are calculated.

Limits

  • Data Refreshes — The number of dashboard data refreshes used today versus your daily limit.
  • Report Replacements — The number of report-slot releases used versus your subscription allowance, with a count of remaining releases.

Enforcement Banners

When usage thresholds are reached, banners appear in Plan & Usage:

  • Usage limit warning — You are approaching your subscription limits.
  • Event collection paused — Limits exceeded; collection has stopped.
  • Billed Sessions limit reached — Session limit reached under the "keep collecting" policy; oldest data is being trimmed.
  • Data refresh access blocked — Daily refresh limit exceeded, with an estimated restoration time.

Workspace Admins and Members see links to manage the subscription via the BI Pixie subscription portal.

Session Limit Behavior

This section lets workspace admins configure what happens when your Billed Sessions limit is reached. Your cost is always fixed. Reaching the limit will never result in additional charges.

Two policies are available:

Policy Description
Preserve existing data Stops collecting new events when the limit is reached. Tracking resumes automatically once your rolling 30-day count drops below the limit.
Keep collecting Continues tracking by removing oldest event data first. Auto-deletion stops as soon as your usage is back below the limit.

You can also configure a notification threshold: check Notify me when usage reaches [N]% of my limit and enter a percentage between 1 and 100. Click Save to apply changes.

Dashboard Data Source

Use this SAS Token to refresh the semantic model of your BI Pixie Dashboard. The Dashboard Data Source card shows a single SAS Token (masked by default). Use Show to reveal it, Copy Token to copy it, and Rotate to issue a fresh Token (workspace admin only).

This is the Token you paste into Power BI when first installing the dashboard, and again whenever you rotate the credential. For the full walkthrough, see Dashboard Data Source.

Subscription Management

Subscription tier changes, billing provider switches, payment methods, and cancellations are managed at the BI Pixie subscription portal. A single BI Pixie subscription covers every BI Pixie product, so any changes you make there apply to your BI Pixie items in Microsoft Fabric automatically.

Removing BI Pixie from a Workspace

To stop using BI Pixie in a workspace, remove Pixies from your tracked reports (see Managed Reports), then delete the BI Pixie item from the workspace using Fabric's standard item-delete action. Deleting the item stops tracking; permanently deleting telemetry data is done from Data Management.

Related Resources

  • Data Management — Configure data retention and manage user privacy.
  • Team Access — How Fabric workspace roles control BI Pixie access.
  • Licenses — Subscription tiers and Enterprise license assignment.
  • Dashboard Data Source — SAS Token for Power BI Dashboard refresh, rotation, and troubleshooting.

What's Next

  • Contact Support — Get help with account or billing issues.
  • FAQ — Answers to common questions.