Team Access
BI Pixie in Microsoft Fabric uses Microsoft Fabric workspace roles to manage who can create, configure, and view BI Pixie items. When someone with access to a workspace opens the BI Pixie item there for the first time, BI Pixie adds them to your BI Pixie account as a member, so you do not invite each person by hand. Anyone with access to your Fabric workspace and the BI Pixie item can act on it according to their workspace role.
If you are familiar with how access works for Power BI semantic models, lakehouses, or other Fabric items, you already know how access works for BI Pixie items, because BI Pixie items follow the same rules.
For step-by-step instructions on adding people to a Fabric workspace, see Give users access to workspaces on Microsoft Learn.
Workspace Roles and What They Can Do in BI Pixie
Microsoft Fabric defines four workspace roles. The following table lists what each role can do in a BI Pixie item.
| Fabric workspace role | What this role can do with BI Pixie |
|---|---|
| Admin | Full control. Can create BI Pixie items, add/update/remove Pixies on any report in the workspace, configure tracking settings, manage data retention, and delete the item. |
| Member | Same operational capabilities as Admin for the BI Pixie item: create the item, add Pixies, update reports, configure tracking, and access Data Management. |
| Contributor | Can create BI Pixie items and add Pixies to reports they have permission to edit in the workspace. Can configure tracking settings on the items they manage. |
| Viewer | Read-only. Can open a BI Pixie item that has been shared with them and view tracked reports, surveys, and dashboard outputs. Cannot add or modify Pixies, change settings, or delete data. |
In short: Admins, Members, and Contributors can manage BI Pixie items. Viewers have read-only access.
A Note on Role Granularity
Inside your BI Pixie account, each person also holds a BI Pixie role, Admin or Member, which is separate from their Fabric workspace role. The person who creates your BI Pixie account is its first admin, and everyone BI Pixie adds from a workspace joins as a member, including a workspace Admin. BI Pixie admins manage the plan, the licenses, the team, and the Account Defaults in Tracking Setup. On the Team tab of the Account view, an admin changes someone's BI Pixie role, invites colleagues, and approves access requests.
If your organization needs finer-grained separation, for example a person who can add Pixies but cannot change retention, you can separate the work into different workspaces, or use BI Pixie's Enterprise License Assignment to isolate data scopes per business unit.
Who Can Add BI Pixie
Workspace-level access is independent from tenant-level enablement. To make BI Pixie available in your tenant in the first place, a Fabric tenant administrator must add the workload. See Add BI Pixie to Your Tenant. Once a Fabric administrator has added BI Pixie, any user with a permitted workspace role can create BI Pixie items in the workspaces that the administrator made BI Pixie available to.
Granting Access to a BI Pixie Item
Because BI Pixie items are Fabric items, you grant access exactly the same way you would grant access to any other Fabric item:
- Open the workspace that hosts the BI Pixie item.
- Use the workspace's Manage access control to add the user (or Microsoft Entra ID group) at the appropriate role: Admin, Member, Contributor, or Viewer.
- The user can now open the BI Pixie item from the workspace; their capabilities are determined by the role they hold.
For Microsoft's authoritative guidance, follow Give users access to workspaces.
What's Next
- Add BI Pixie to Your Tenant: Tenant-admin steps to add BI Pixie to your Fabric tenant.
- Create a BI Pixie item: Once a workspace user has the right role, this is the next step.
- Licenses: How subscription tiers work, and how Enterprise customers isolate data per business unit.
- Account: View usage and subscription details.