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Licenses Enterprise

As BI maturity grows in your organization, different divisions or business units may need their own isolated view of engagement data. On the Enterprise plan, you can divide a single BI Pixie account into separate licenses, so that each division can use BI Pixie with its own reports without accessing other teams' telemetry data.

Each license has its own data store, its own dashboard, its own security keys, its own data region, and its own members. Members assigned to a license can only see the engagement data from that license's reports.

As an administrator, you manage the licenses in your account on the Licenses page: allocate tracked items to each license, assign members, and manage each license's dashboard credentials.

Enterprise: Your plan includes one license. Additional division licenses are part of your Enterprise agreement, and you can add a division by talking to your named BI Pixie contact.

Your account starts with a single Primary license, which is the shared license that all members are assigned to by default.

When to Use Licenses

Multi-license management is useful when you need to:

  • Separate tracking by division or business unit (e.g., Marketing, Sales, Finance), each with its own isolated data store and dashboard.
  • Allocate a share of your plan's tracked items to each group.
  • Assign team members to specific licenses so they only see relevant data.
  • Keep each division's data in one data region, which you choose for its license.

Add a New License

To add a new license:

  1. Select Create License at the top right of the page.
  2. In the dialog, enter the following:
    • Label. A descriptive name for the license (e.g., "Marketing", "Sales").
    • Assigned Tracked Items. The number of tracked items to allocate to this license from your plan's total. The available unassigned count is shown next to the field.
  3. Select Create License. The new license appears in the list.

There is no session quantity to assign: sessions are covered by your plan's fair-use allowance across your tracked reports and are never billed.

Editing a License

To edit a license:

  1. Select the license card to expand it.
  2. Select Edit in the expanded card.
  3. An inline form replaces the detail grid. Modify the label or the tracked-item assignment as needed. The assignment input shows an "(X available)" label that reflects the maximum you can assign to this license.
  4. Select Save to apply your changes, or Cancel to discard them and return to view mode. Only the fields you changed are updated.

Assigning Members

To move an existing team member to a license:

  1. Select the license card to expand it.
  2. Select Assign Member.
  3. An inline dialog appears with a dropdown of members, not administrators, who are not already on this license. Each option shows the member's name, email, and their current license assignment.
  4. Select a member, and then select Assign.

If the selected member is the last member on another dedicated license, BI Pixie warns you that moving them will leave the source license empty and its historic telemetry data inaccessible. You can confirm the move or cancel.

Deleting a License

Before you can delete an active license, you need to reassign its members to the Primary license and remove or move its reports. When you delete a frozen license, BI Pixie moves its members to the Primary license and releases its reports, and members can resume tracking by adding Pixies to those reports again. Either way, the historic telemetry stored under the license is permanently deleted.

To delete a license:

  1. Select the license card to expand it.
  2. Select Delete license at the bottom of the expanded card. The confirmation dialog describes what will happen.
  3. Select Delete License to confirm. The action cannot be undone. After deletion, the card is removed and you return to the Licenses list.

Note: The Primary license cannot be deleted.

Setting Up the Dashboard for Each License

For each license, we recommend that the first assigned member installs the BI Pixie Dashboard from the Overview page. Once installed, the member can share the Power BI workspace with other members assigned to the same license so the entire team can view the engagement data.

Each license has its own connection parameters. Administrators copy them from the expanded license card, and members copy the SAS Token for their own license from the Dashboard Data Source section of the Account page. Both paste them into Power BI when connecting the dashboard. See Dashboard Data Source for the full walkthrough.

Per-License Dashboard Data Source

Here are the parameters and SAS Token you need to refresh the semantic model of your BI Pixie Dashboard. Each expanded license card has an inline Dashboard Data Source section with two rows: Data Lake URL and SAS Token. The Data Lake URL and SAS Token are scoped to the license, so engagement data stays isolated between licenses.

  • To reveal or copy the parameters, select Show / Hide or Copy.
  • Only administrators can rotate the SAS Token, by selecting Rotate SAS. Rotating one license's Token does not affect other licenses.
  • The Expires and Last rotated timestamps appear inline on the card.

When you delete a license, its credentials are invalidated. For full instructions, see Dashboard Data Source.

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