Skip to content

Licenses Enterprise

As BI maturity grows in your organization, different divisions or business units may need their own isolated view of engagement data. On the Enterprise plan, licenses divide a single BI Pixie account into self-contained estates so each division can use BI Pixie with its own reports without accessing other teams' telemetry data.

Each license is a separately deployed estate: it has its own data store, its own dashboard, its own security keys, its own data residency, and its own member scoping. Members assigned to a license can only see the engagement data from that license's reports.

The Licenses page lets you, as an administrator, manage the licenses in your account: allocate tracked items to each license, assign members, and manage each license's dashboard credentials.

Enterprise: Your plan includes one license. Additional division licenses are part of your Enterprise agreement. To add a division, talk to your named BI Pixie contact.

Your account starts with a single Primary license, which is the shared license that all members are assigned to by default.

When to Use Licenses

Multi-license management is useful when you need to:

  • Separate tracking by division or business unit (e.g., Marketing, Sales, Finance), each with its own isolated data store and dashboard.
  • Allocate a share of your plan's tracked items to each group.
  • Assign team members to specific licenses so they only see relevant data.
  • Keep each division's data where it belongs: a license pins one data region.

Add a New License

To add a new license:

  1. Click Add License at the top right of the page.
  2. In the dialog, enter the following:
    • Label. A descriptive name for the license (e.g., "Marketing", "Sales").
    • Assigned tracked items. The number of tracked items to allocate to this license from your plan's total. The available unassigned count is shown next to the field.
  3. Click Add License. The new license will appear in the list.

There is no session quantity to assign: sessions are covered by your plan's fair-use allowance across your tracked reports and are never billed.

Editing a License

To edit a license:

  1. Click the license card to expand it.
  2. Click Edit in the expanded card.
  3. An inline form replaces the detail grid. Modify the label or the tracked-item assignment as needed. The assignment input shows an "(X available)" label that reflects the maximum you can assign to this license.
  4. Click Save to apply changes. Only the fields you changed will be updated.
  5. Click Cancel to discard changes and return to view mode.

Assigning Members

To move an existing team member to a license:

  1. Click the license card to expand it.
  2. Click Assign Member.
  3. An inline dialog appears with a dropdown of team members who are not already on this license. Each option shows the member's name, email, and their current license assignment.
  4. Select a member and click Assign.

If the selected member is the last member on another dedicated license, a warning dialog appears explaining that moving them will leave the source license empty and its historic telemetry data inaccessible. You can confirm the move or cancel.

Deleting a License

To delete a license, select the license card and expand it:

  1. A Delete license button appears at the bottom of the expanded card.
  2. Clicking it opens a confirmation dialog that explains the impact:
    • All members will be moved back to the Primary license.
    • Historic telemetry data in this license's container will be permanently deleted.
    • Managed reports remain intact. Members can resume tracking by updating Pixies to their existing reports.
  3. Click Delete License to confirm. The action cannot be undone. After deletion, the card is removed and you return to the Licenses list.

Note: The Primary license cannot be deleted.

Setting Up the Dashboard for Each License

For each license, we recommend that the first assigned member installs the BI Pixie Dashboard from the Overview page. Once installed, the member can share the Power BI workspace with other members assigned to the same license so the entire team can view the engagement data.

Each license has its own connection parameters. The installer copies them from the expanded license card and pastes them into Power BI when wiring up the dashboard. See Dashboard Data Source for the full walkthrough.

Per-License Dashboard Data Source

Here are the parameters and SAS Token you need to refresh the semantic model of your BI Pixie Dashboard. Each expanded license card has an inline Dashboard Data Source section with two rows: Data Lake URL and SAS Token. These parameters are scoped to the license, so engagement data stays isolated between licenses.

  • Copy and Show / Hide are available to all members assigned to the license.
  • Rotate the SAS Token (admin-only). Rotating one license's Token does not affect other licenses.
  • The Expires and Last rotated timestamps appear inline on the card.

When you delete a license, its credentials are invalidated. For full instructions, see Dashboard Data Source.

Related Resources

What's Next